What a Proper Job Offer Letter Should Contain
Before you resign or celebrate, make sure your offer letter is clear and complete. Here’s what to look for.
A verbal "You are hired" feels great, but you should always get the details in writing. A proper offer letter protects both you and the employer.
Basic information
- Your full name
- The company's name and address
- The job title
- The date of the offer
Key terms
- Start date and place of work
- Salary and how it is paid (monthly, weekly), and the pay date
- Working hours and days
- Probation period and conditions
- Reporting line, which means who you report to
Benefits and allowances
Look for:
- Transport, housing or meal allowances, if any
- Pension and health insurance
- Annual leave and public holidays
- Bonuses or commission, and how they are calculated
Notice period and termination
Check how much notice either side must give. Understand the conditions for ending the contract.
Rules and policies
The letter may refer to a staff handbook, confidentiality or conflict of interest rules. Ask to read these before signing.
Signatures
It should be signed by an authorised person from the company and have space for your signature.
Questions to ask before accepting
- Is this a permanent, contract or temporary role?
- What happens at the end of probation?
- Are there any deductions I should know about?
- When can I expect my first salary?
Red flags
- Demands for money before you can start
- Pressure to sign immediately without time to read
- Missing company details
- Terms that change from what was discussed, with no explanation
Take your time
It is fair to ask for a day or two to review an offer. Keep a copy of everything you sign.
Do not resign too early
Only resign from your current job after you have a clear written offer and have confirmed your start date.
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